CALENDAR BLOCKING // Time Management for Students


CALENDAR BLOCKING // Time Management for Students

Before we start today’s video. I’d like to thank Takelessons for partnering with me today Takelessons live is an online service It provides live online classes on tens of different subjects on music and languages It allows you to maneged to the time you have available for your license by giving you the chance to organize your own schedule Taking into account that you have a busy lifestyle. We are partnering in this video to raise awareness on sign language sign language classes can be accessed through the ticke Klassen’s Live platform and allow students to interact with an expert teacher and Also other students from all around the world in learning more about this topic You can start learning anywhere from your computer phone or tablet and all live online lessons are Completely free you can ask questions and get instant feedback at no cost All you have to do is sign up for a completely free account Select the classes that work with your schedule and start learning today If you want to know more about Takelessons live all information will be provided in the description box so you can get started with your classes right away Hello everyone in today’s video I really want to talk about this whole new concept that I’ve just learned from one of my new favorite youtubers called Amy Landino and that concept is calendar blocking and I think this is something that I’ve done almost unconsciously during the past few years, but after I saw her video and how on how she did our calendar blocking I Started incorporating a few over tips in my own calendar blocking and I must admit I have been planning mostly online and Digitally for the past month or so This happened mostly because I got my new iPad And since I have a Mac I have the cloud sync between my iCal app on my Mac and Also my iPad and it’s really useful to carry my iPad on my back when I’m going on errands or anything like that and just pull out my iPad and have that calendar and just Digitally incorporating any tasks or events I need to. So in this video I want to show you how I do my calendar blocking and You are seeing a week of September 2018 because I have I already have planned things for June and July So I want to start with a blank slate so you can understand how I regularly plan for a week for college and for school so you can get your own ideas on how you can manage your time and Schedule your study sessions and understand whether you have time available for your hobbies or not. I do is mark the time when I get up And as you can see, I have multiple calendars and they’re all color-coded so for this I’m going to use my routines calendar and I’m going to place this at 7:30 and then copy and paste this to all days of the week. So, it definitely gives you a sense of responsibility for when you want to wake up and when you go to sleep and it also makes you have a visual understanding of how you can fill up this time with chores errands studying and so on. So the next thing I will usually do is schedule my work outs and I currently work out every single day and I either go take a walk do some hitt training or go to the gym, so this really depends on the kind of day I’m going to have. But since I usually do it in the morning, I’m going to schedule it right away before I schedule any classes I might have. Next I’m going to schedule my classes which are given to us in a year-long or Semester long schedule, so these are mostly definite So I usually color codethem by program since I’m currently attending classes for two different masters. I color code them so I know if I’m attending the master I’m enrolled in or if I’m attending the other one for extra credit. The good thing about calendar blocking is that you can make a to-do list on your bullet journal, your favorites note-taking apps like Evernote and then really pick up those tasks, those errands and those things you have to do and just actively incorporate them into your calendar. This makes your goals and all of your tasks turn into achievable things that you actually have a time slot to do and I really got more productive as soon as I started incorporating tasks directly into my schedule. I really was not a fan of doing this I hated time-based planners or schedules and I really just prefered to have a normal to-do list and just pick my tasks during the day according to what I was feeling like doing. But since I starting to encounter calendar blocking I really feel I can I can get way more productive Because if I say to myself that I’m going to do something for that particular time slot and I have my calendar in front of me I’m way more sure to do it instead of just trying to go through my to-do list and to pick the tasks I like the most or those that are easier to complete and then just forget all of the other ones that I have to actually make. Besides classes and routine sometimes I have these like personal things I need to do. So for instance if I have a doctor’s appointment I will surely incorporate that into my calendar as well. That also includes things like lunching with friends or going to a music concert. Another thing that I really like to do on my calendar is effectively scheduling things that are usually on a specific day Instead of a specific hour or the hour doesn’t really matter for me to complete that tasks so for instance if I have something that happens like a friend’s birthday. I will not assign it to a time slot, but instead I will put it just up here in the all-day slot so I understand. This applies all day long instead of just filling a specific time slots when it actually doesn’t take any of my active time in doing it. For YouTube stuff I use my YouTube calendar where I schedule my next video or any sponsorships conference calls, meetings and so on. So for instance, if on Friday, I would do a time management video. I would just say YouTube time management video and I will just fill the time slot where my videos usually go up on Friday. One of the most important things with calendar blocking as I was saying is turning your tasks in your active time slots. So I like to do this by doing the following if you see here I have actually two different calendars for tasks. I have a test I have a calendar for to do’s and then I have a calendar for completed tasks. So what I usually do is the following So for instance, if on Tuesday, I have to do a lot of studying and college related tasks I will just start creating those and put them in the to-do calendar. So as you can see here, I’ve assigned five tasks for this Tuesday afternoon. Since I’m something of a completionist, I really like seeing like the check marks on my tasks so the way I’ve incorporated this into my iCal schedule is just changing these tasks to a different color. So for instance if I had studied for health law as I’d scheduled to do. Then I’ll just click this task and go to edit screen and in this edit mode, I would change the color of the calendar So I would exchange the task from to do tasks to complete it. Although this is a very psychological trigger. I really enjoy seeing these all of these tasks in black going green so I know that I’m achieving something for that day I’m actually doing the things I’ve set up to do and I think this is a really great way of incorporating that feeling of checking the tasks in your bullet journal, but in a digital format. Besides college work I also really enjoy to incorporate more lifestyle and self-care tasks into my schedule Because sometimes are things that I really forget doing and just because I’m not reminded of them constantly. So for instance, I will create another task and then I’ll write something like do a face mask. Other thing I can do is this something like do some meal prepping. And scheduling my time to do meal prepping really makes me feel accountable for that time. So I can understand that as long as I organized my calendar. I am absolutely sure I can have the time to do everything I have to do as soon as I schedule my study sessions and all my specific tasks for college I know that I will have this time slot for meal prepping and that I will have to invest my time and be motivated to do so meal prepping to eat healthily during the week. This also applies to everything workout related or for all the personal appointments I need to schedule during the week. I r eally encourage all of you guys to start doing this calendar blocking thing I know that you might be a traditional bullet journalist Or you may want to plan on paper or you may even be doing calendar blocking on paper I really find this digital format very flexible to change things around color-coded and just plan in a very very quick way. Something that I really like with the bullet journal or a regular paper planner So if you are struggling with keeping with a very strict planner schedule just try this out for a week or something see if you can stick to this see if you enjoy creating different calendars for different things in your life and Of course all the credit goes to Amy Landino she was the one who coined this term And I’m really learning from her about time management and productivity So really don’t forget to check out her youtube channel and their specific video on calendar blocking Because she mentions tons of things that I’m not able to approach in this particular video So all the information will be in the description box below. I hope you’ve enjoyed this video, and I will see you next week. Bye

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90 thoughts on “CALENDAR BLOCKING // Time Management for Students”

  1. eeya13 says:

    Love your videos!!!

  2. Siowderella Studies says:


  3. Shiva Chauhan says:

    Best vdo 👍👌👍

  4. Aninda Saputri says:

    Do you have any recommendation for good calendar apps for android?

  5. Irati Uliarte says:

    Can’t wait to try out this method!

  6. fatima pacheco says:

    I don't know if you've said this before but where are you form? Cuz I saw" feriados" and I don't know if it means Holiday or something else,

  7. Samshitha says:

    Takelessons is only for US residents. Sad that I can’t learn spanish from that website.

  8. Emilie says:

    I have started calendar blocking (and binge-watching Amy Landino's videos) since you mentioned it before, and I do like it and feel like I would be lost without it now, but I actually never actually respect the schedule I set for myself and move things around during the day… It ends up being a thing where I track what I do during the day as well as a planning tool, and enables me to see how much time I waste during the day. Next step is wasting less time! But I think the key is maybe to actually schedule breaks so I don't end up getting distracted and procrastinating so much.


    Awesome video, Mariana. Thankyou for the tips….

  10. 5pecialist says:

    Isn't calendar blocking simply micro scheduling tasks within a time block? Btw I like this iCalendar better than the more rigid looking Google calendar!

  11. Nawaria says:

    This is great! Thank you 😀

  12. Jolly Pizza says:

    How do you film these videos, what camera you use, which editing software you use. What are some tips for beginner studytubers. How are you managing time with YouTube also. Tell us about lighting, time of the day you shoot, how long would it take for the whole process. Please make a video for these questions or pls answer in the reply section. Pls needed 😣 help

  13. Mar' Chavez says:

    i hace a question, how you do for the week start in monday? love you and your videos, vibes

  14. DB says:

    I have a system that is in the middle – I bullet journal by hand but on Notability on the iPad so that I can move things around as you say!

  15. Kiranrinky Swan says:

    Mariana i want to be a criminal lawyer i am 14 years old right now and i am finding a law school that will let me do volunteering there so that i can experience what it will be like as a lawyer i am finding any volunteering programs in arleta california but cant seem to find any can you please help me i would be grateful if u do thankyou and btw ur channel is awesome

  16. Kiranrinky Swan says:

    Today i culminated from 8th grade guys

  17. Dian Shafira Khoirunnisa says:

    Ok i've been trying this kind of method for myself and it is not working for me……..😥

  18. Kid Stagram says:

    This is very useful!! Thank you so much!!

  19. Jeanne Morona says:

    Thank you for this!!! I'm actually on my internship this month and I'm also planning to study for the national medical admission test– and this is what I need since I have to plan a lot in order for me not to cram when school rolls in. I'll definitely check on Amy Landino's channel as well. Again, thank you Mariana!! Much love from the Philippines ✨

  20. wada baba says:

    Ayyy first time I am early

  21. Scorpio Studies says:

    time blocking has never worked for me because there are always things that come up and my whole schedule for the day is ruined! do you have any tips?

  22. Eva Schubert-Litz says:

    What is super practical about using a digital calendar is that you can easily plan recurring tasks/events for the future. Your class every week at a certain time up until the summer holidays; things you should do every week or month; birthdays of friends and family;etc.

  23. Rosario Romero-Barbosa says:

    I really liked this video. I think it is beacuase you are showing what you are saying in better visual way. Usually you talk and show frames in a very repetitive way, but this time, I feel different.
    Thank you for the tips


    Awesome video. Love all your videos Mariana. Really a minimal lifestyle has changed my life. Thank you so much………

  25. Priya VK says:

    Last week I started creating calendar blocking 🙂 I had many doubts reg scheduling in google calendar u cleared my doubts in perfect timing…thank u mariana… learning many productivity habits from u 🙂

  26. Marcelina Kim says:

    Great video Mariana, thank you very much for all your work and advices! And thanks to you I also started watching Amy’s channel since the first time you recommended it. She is really great^^

  27. ThePositiveLyfe says:

    she sounds exactly like waystostudy??? 🤔

  28. Larisa Diana says:

    What app do you use for calendar?

  29. Melina Menéndez says:

    Love Amy as well. I like this since Amy's showed a very traditional schedule (9 to 5 work hours) and yours was so much more relatable for me. Also your voice is soooo pleasing.

  30. Britney Coteok says:

    This was really helpful! Will definitely try it out. 😊💜💛

  31. Branka Miočević Kovačević says:

    I have a digital planner in form of hobonichi and I have birthdays, appointments, events in monthly then time blocking in weekly and bullet journal/tasks in daily 🙂

  32. Sleepy Sartorialist says:

    I actually use the task list on Google Calendar which also syncs with my iCloud account very easily. You can set times and dates for tasks and attach relevant emails to them as well. I find it to be extremely useful.

  33. Kiranrinky Swan says:

    Oh ok i didnt know that but thanks for helping lil aur

  34. Adeline Garcia says:

    What's the app you were using?

  35. Zeynep Uçar says:

    I really love your videos but I feel like you post the same type of video over and over again, also it’s like all your videos now are sponsored.

  36. Lina Martínez says:


  37. elizabeth rigby says:

    I tried doing this for study sessions but I'm soooo bad at esimating how long tasks actually take me and the schedule always goes to shit around lunch time 🙄

  38. Noor Hanisah Noordin says:

    The tip on changing task colours after they're done/completed sounds amazing to try! 🙂

  39. Beatriz Goulart says:

    In my college it's pretty cool because when you create your semester's schedule you can sync it with google calendar and it will sync the schedule and the exams/tests. Paper works to deliever and so on.

  40. Kid Stagram says:

    Hello I would like to ask if I have a small task like "Collect key from James" do I need to put on the calendar?

  41. Hallie L says:

    Mariana, thank you so much for helping raise interest in sign language. As someone who knows ASL and has struggled with my schools not wanting to give classes on the topic or even consider people who are a part of the Deaf community. I am hard hearing and it is so wonderful to have someone that I look up to to spread interest and awareness of such a beautiful and wonderful language and culture.

    Thank you so much. I love your videos, they are always so motivating and inspiring.

  42. belu gallo says:

    HI¡ when you set a block for an appoinment for example, in the block do you calculate and include the time that takes you to get there? Thanks¡

  43. Anggraeni Yuvi R says:

    are this calendar that came from apple or no?

  44. Neha says:

    Can you please do a tips/tricks/preparation video for an open book test/exam? thanks!

  45. Jackie Kittie says:

    What do you set your "Default" calendar as in iCalendar? Also, does the start time of an appointment set also show up in your iPad's version of the Apple Calendar? I use Mac too but I noticed there are no timestamps on my iPad so they seem to only show up on the MacBook?

  46. Amila Husić says:

    this was very helpful! I've tried calender blocking but I've never managed to force myself to stick to it…

  47. Aspen Grey says:

    I love planning on paper or in a planner. I don't know what I'm going to use calender blocking for, may be for scheduling a task at a particular time slot. That will help but I haven't figured out how to incorporate my planner and this digital scheduling.

  48. G says:

    Hello Mariana! I love your videos, but I was wondering if you could discuss some of your weaknesses and areas for improvement? This might sound very personal, but I'm just really curious about where you could possibly be imperfect, since you seem like a perfect student. ^.^ You don't have to answer the question if you don't want to! Thanks 🙂

  49. May-Ann Mercurio says:

    I've seen one of your previous video that you've updated your note taking method by using two columns similar to the Cornell method. I was wondering if you could do an updated version of that note taking process. I'm going to be starting university this September and I need to rewrite my notes. Your video are so helpful and inspiring, I love your content! 🙂

  50. Felipe Gomes says:

    Hey, do you have Twitter ?

  51. Selma says:

    Coucou je suis française et jadore tes vidéos mais je ne comprend pas tout donc est-ce que tu pourrai mettre les sous titre en français

  52. Silver0fTheMoon says:

    Seeing the tasks turn green is such a good idea, I always try to make myself stay motivated and keeping track of my progress always helps.

  53. Milktea - Gacha life says:

    Your name is Mariana, right?

  54. Tânia Sequinho says:

    I've been using this method for years without knowing its name. Ah ah! ^^ But I can tell that it works with me. I also block the meal times to remember myself to take a break and eat something 3 in 3 hours. 🙂

  55. Sushmita Tiwari says:

    Word of advice – don't put your ads in the beginning of the video. The first few minutes of the video are really important in building up the interest of the viewer and most people would rather click away than jumping to the actual stuff of the video. It would be tedious too as there are no time stamps in the video.

  56. Vijay Rao says:

    Why do you have both iCloud and Google Calendar's ?

  57. Luiz Fernando says:

    "Limpar a cozinha"
    "Fazer o almoço"
    Você é brasileira? AAAAAA

  58. Areli Joy Esguerra says:

    How do you incorporate this to your bujo?

  59. Bekie Stergar says:

    I'm thinking about getting an ipad, but I love PC for my laptop. Is it too difficult to connect the them?

  60. MayMay Hastings says:

    does anybody know a calendar blocking app for windows? ive tried so many apps but none of them are like this one

  61. Phelipe Ps says:

    Como deixar as linhas diferentes? Ex: Umas finas e outras grossas

  62. Lauren Hoang says:

    I cant get the solid bars i only get little colored dots 🙁 it only becomes a bar when i hit “all day event” any tips?

  63. Concert16 says:

    Yes! Amy totally turned me on to calendar blocking, and I have never turned back!

  64. Wiky Cheng says:

    Why don't just use reminder combine with calendar like Fantastical?

  65. Stephanie Chrystal says:

    Watched Amy's video and yours popped up as a suggestion. Loved your idea of changing tasks from to-do to done by modifying the color. Great video. Obrigada 🙂
    Plus loved realizing you're from Portugal <3

  66. Sarah says:

    How do you copy things in agenda?

  67. pmexplore says:

    I like this idea. I just wish there was a better task check list into calendar.

  68. Γιάννης Γκαραγκούνης says:

    This can be done in a MacBook Air too, right?

  69. Kate D. says:

    There used to be a calendar/task app called Timefull (for iOS) where you could check off tasks just like you wished but the app was removed from the App Store. I've been looking for a new app ever since but it seems that no other calendar app has picked up on this.

  70. Alex Atasi says:

    tuga? O_O

  71. Francisco Sanabria says:

    Thanks for this. I really applied this on my life. Now I have more time to do a lot of stuff.

  72. Audrey says:

    Qual app é esse??

  73. J Chan Tack says:

    What calander system do you use, chrome's calander is so finicky whenever I'm trying to use it

  74. appie says:

    love this but want to know how I can do this on paper in a bullet journal? I don't want to have everything in different formats…

  75. Edward Hope says:

    hi Mariana, I stumbled on your channel by accident and have absolutely loved what you’re doing! I’m probably not your target demographic (I’m a 51 year old guy from the UK), but I start an Open University Degree next month in International Studies and I find your tips invaluable!
    I watched this video and immediately tried the calendar blocking on my iCal. Brilliant I thought until I found that if I want to look at my calendar in it’s yearly view, each day is far too cluttered to pull out any salient appointments I have. I thought this was a good idea in theory in order to maximise time efficiency but for me, I lost the main purpose of the calendar through too much detail. Have I missed something?? I’ve now deleted all the stuff I do on a daily basis and used that as a template in my digital bullet journal.
    Anyway, keep up the good work and I look forward to more video’s!

  76. Melissa C says:

    What calendar app is that

  77. Jessica D says:

    What app is this? I´ve been looking but I can´t find it anywhere because I don´t know the name.

  78. Mobitronix Apps says:

    Please check out my Android app to get persistent ringing reminders for calendar events. The reminders will keep ringing until explicitly dismissed.

    As opposed to default alert notifications which are prone to be missed as they just disappear after a short while.

    Other features include :
    -> Calendar filters – Get ri ging reminders for select calendars of choice only.

    -> Edit calendar events directly from app

    -> Add new events directly from app

    -> Reminder ring time : At or before scheduled time of event.

    -> Cutomize volume, ringtone type, volume fade-in etc.

    Playstore link :

  79. Valeria Arroyo says:

    Will give it a try, Thank you!!!

  80. Urvashi Oberoi says:

    Came to your channel through Amy Landino. She's my fav too

  81. elliott. says:

    I just downloaded Google Calendar on my iPad and IT'S AWESOME THANK YOU SO MUCH!!

  82. Aitana Gonzalez Mejia says:

    Which is the app you use in the video?I love u so much!!!

  83. fernanda alves says:

    Is this google calendar?

  84. Tenzin Tsephel says:

    What can I do to add more colors to my calendar. Personally I assigned different calendar each with different colors to them. Now new calendars are getting repetitive colors.

  85. SandyLuVKpop says:

    How do you do that multiplying thing at 3:01.

  86. Apple Prieto says:

    Amy Landino <3

  87. alan turing says:

    this is the best tutorial on time management , it's so helpful , thanks dear

  88. Prashant Devarde says:

    Just amazing.. Good work

  89. Laíse Rocha. says:

    Legende para português. 🇧🇷

  90. Hilu S says:

    No entiendo para qué ponen los títulos en español sí el vídeo está en inglés y ni siquiera tiene subtítulos. Pongan los títulos en english please! porque sólo sirve para los que entienden ese idioma.🤦 🤷

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